Do you struggle with getting everything done? So do I. It is one of my biggest struggles. In my previous post, I discussed setting goals, but you can’t accomplish them if you aren’t organized. In this post, I will tell you my 2 simple tips to help you be more organized. I’ll also cover a couple of products that can help as well.
Make a schedule
The first thing that you must do to get organized is to write a schedule. My daily schedule Monday through Friday is almost the same. I wake up the same time, I eat breakfast the same time, and I leave for work the same time every day. I have weekly activities that I do every Monday, or bi-weekly tasks every other Tuesday. These things stay static and so they have an assigned time every week. In the world of information technology though, it is wildly chaotic. Some days 5 things break and I’m running around putting out fires, and other days I’m simply doing maintenance.
Simple Scheduling Examples
An example schedule looks something this: 0600 – wake-up, work out 0700 – shower, 0800 – breakfast, 0830 – enter commute. This is where things shift to non-specific time. I write down each day the daily tasks that need to get done when I get to work. Then I write down my daily personal goals, which should be some simple, easy-to-do items. Some examples might be:
- Read a few pages in a chapter of a book.
- Write a couple of paragraphs to a blog post/school work etc.
- Make a phone call to schedule an appointment.
- Write a paragraph in a work ticket about what you’ve done today.
An important item to make sure you are doing at work/school: Take breaks! I am one of those people that used to get lost in a task. I’d work on something for hours missing meals sometimes until a task got done. In the world of information security, sometimes it takes hours to figure out an issue and fix it. You still have to take breaks. In the grand scheme of things, taking 5-10 minutes away from an issue to relax will not hurt your productivity. In fact, taking at least 5 minutes every 30 can help to increase your productivity. I used to play those silly games on my phone for 5 minutes to completely take my mind off of work. I also like to take a quick walk around the office or warm up some food in a microwave.
This is what the Pomodoro timer looks like
There is a time management technique called Pomodoro. You can read more about its origins here. Basically, you set a timer for 25 minutes and start a task. When it rings, you set it for 5 minutes and relax. After that cycle, you start another 25-minute work cycle and another 5-minute break. I do that 4 times and then take 20 minutes. I use this Pomodoro app online as a timer, it is free and simple to use.
I won’t take all the credit for getting my goals organized though. I found solutions to help me learn and build my skills. Ultimate Bundles has a Genius Blogger Toolkit that helped me to get my blog organized. It was a package with a lot of useful courses that covered blogging topics like how to manage time and how to write better. It changed the way that I write, how I approach people and improved my message. I’m a big fan of bundles because they can help save you money. Bundles put together materials you probably would purchase anyway, but for less money than if you bought them separately.
Productivity Bundle 2020
Ultimate bundles now has a Productivity Bundle*. I was able to purchase it earlier because I’m an affiliate of them, and I was excited to see the material inside. It’s 73 products, 12 eBooks, 30 eCourses, 29 printable packs and 2 membership sites that by themselves are worth $2452.06. They’re only charging $47 for this bundle, about a 97% discount. I paid $99 for the blogging bundle, this is practically a steal. It is only available from Thursday, January 2nd to Wednesday, January 8th at this price.
What is inside the bundle?
I got my copy already, and I am diving into the ‘Organizing your time with Trello’ course already. My personal weakness is managing my time because I work, blog, have a family to take care of and try to study new topics. This course reached out to me because it deals with how to get more organized, something I still need to figure out. The categories that are within this year’s bundle are:
- Building Routines – Build systems to accomplish everyday tasks with little thought (11 products worth $297.96)
- Getting Organized – Use your time more efficiently (9 products worth $219.94)
- Goal Setting – Most people don’t accomplish anything unless they set clear goals (9 products worth $358.95)
- Overcoming Obstacles – Sometimes things get in the way and you have to figure out how to get past them (7 products worth $142.88)
- Planners – Pre-designed planners that you can just print and use to save time (10 products worth $217.95)
- Review & Reflect – Look back at 2019 one last time and evaluate what you can do better in 2020 (10 products worth $258.98)
- Shifting Mindset – Shift your mindset to focus on your goals (12 products worth $687.41)
- Time Management – Learn how to prioritize your time (6 products worth $361.99)
One Year From Now
Do you have goals but don’t know how to achieve them? That was me, last year. I worked through the various courses and began to shape my system. I use Trello to organize my life. I have lists to keep track of important items. There are many tools like time blocking, using focus words, and prioritizing your to-do list that can be a life-changer. This time last year, I was personally a mess, and I’ve used these tools to organize my life. Where will you be a year from now?
Be More Organized
Go take a look at the Productivity Bundle* and see for yourself. Due to the popularity of the bundle, they’ve reopened it but at a higher price of $49.97
If you want to see more free material about setting goals, check out my post about setting Short and Long Term Goals.